Everything ninepax offers, in one place.
With ninepax’s practical & flexible structure, you can create itinerary presentations covering all the information your clients expect. Pricing, Accommodations, Activities, Transportations, Routes and so on. You can save all the elements (images, texts, locations, supplier prices etc) separately or as a group in the library for later use (See library section)
Real-time, collaborative, drag and drop user interface makes it easy to pull from existing libraries, customize it or create from scratch. All the changes are saved automatically and you can undo, redo what you did (like google docs), which makes the trip creator a very smooth and enjoyable tool.
You can export it to MS Word, pdf or send it as an interactive web link to your client. Branding and layouts are of course customizable.
Our quotation system can handle very complex situations and yet it is very simple to use. System can generate multiple options based on the following options:
Seasonal pricing - Define your prices differently based on seasons of the year or contracted period, day of the week, or time period that the service is unavailable.
Currency rate conversion - Configure your local currency and sales currency ratios
Conditions - Configure conditions such as rooming levels, guide languages dynamically and provide different prices for each condition, or include/exclude services based on these conditions
Amount variables - Dynamically configure what amount of the service items you need based on how many participants are traveling. You can get even more specific with how many adults or children, or staff type such as guide or cook
Duration variables - Dynamically configure how many days/times you will use the service based on total days of the trip, days of the service, total km etc.
Margin/Markup & supplier prices - Configure your profit method and on the quotation level also compliment it with set prices from your suppliers. Also you can configure a price for the public or your partner agency
As you create your first few quotations, you can start saving your services as a template and it will get even easier & faster for the next trips. (See library section)
User experience is very fluent and enjoyable because you can easily edit each item directly and see the overall prices change instantly. Made a mistake? Just click on cmd + z and undo. All the changes are saved automatically. It would feel like working on a google spreadsheets, but tailor-made for your travel offers.
Your bookings and assignments will be automatically generated based on your quotations. Once your offer is confirmed, all the operations will be just one click away (See operations)
Ninepax structure is so flexible that all the components can be broken down to a single element (images, texts, locations, suppliers, routes and prices) and saved independently or grouped together to be reused again.
Create a reference database of your suppliers, travel agencies & stay organized
With services generated from the quotation tool, we can automatically create bookings and team assignments automatically. This makes the workflow of the DMCs and inbound agencies much more efficient. See operations
We can integrate the trip presentation & trip search section on your website. Additional charges will be charged upon integration. Contact us for more information.
Once a trip is confirmed, ninepax generates a booking for every supplier it owes — one request per (trip, supplier), bundling every service line that supplier needs to know about. Nothing is hand-typed: bookings are computed from the trip itself, and re-generating recomputes them and reports exactly what changed.
Send a booking by email or as an interactive web link — your supplier can put their confirmation or rejection directly back into ninepax, no back-and-forth required.
The Bookings desk lists every booking across all of your trips in one worklist, split into Open (to book, awaiting a supplier's reply, declined, or to cancel) and Settled (confirmed or cancelled) — so your team always knows what still needs chasing.
If the itinerary changes after a supplier has already seen a version of it, ninepax flags that booking as drifted instead of silently resending — you see exactly what changed and choose whether to request a change or a cancellation.
The same way bookings cover suppliers, assignments cover your own team — drivers, guides, cooks, tour leaders and any other staff role a trip needs. Ninepax generates the assignments a confirmed trip requires automatically, and the Assignments desk lists every one of them across all trips, split into Open (still to assign) and Settled (assigned).
Ninepax checks for conflicts as you assign: putting the same person on two trips that overlap is flagged as a warning, not blocked — handovers happen — but filling the same role twice on the same trip is refused outright.
One calendar view powers three different screens: a single trip's own schedule, a given supplier's book of business, or a staff member's calendar — same grid, just filtered to what you're looking at.
Bookings and assignments are drawn as bars across the exact days they cover — not just a start and end date — colored by supplier or role, with a status marker so you can tell a confirmed booking from one still awaiting a reply at a glance.
A "needs action" filter isolates what's still open, and when a day has more going on than fits, ninepax shows a peek instead of just hiding the rest.
Registry for all of your suppliers will help to keep records of their general information such as contact details & internal notes. But most importantly, you can have a clear view of bookings to make or bookings history.
You can customize your bookings document according to a specific supplier.
Ninepax integrates with your existing email system non intrusively. That means you can use the ninepax email system and keep your favorite email system such as gmail or outlook at the same time.
Shared team inbox will allow everyone in your team to have access to all the conversations. If the main sales manager is unavailable, anyone can reply on behalf of that manager, without confusing the clients. Messages are grouped automatically to a belonging dossier, making it easier to have all the sales related information under one location.
You can leverage predefined email templates & integrated mail notifications to reply faster or notify customers. Such as when you offer a tour option or invoicing a client, your email notification will be just one click away.
With the tracking feature, you will always know whether your email has been delivered or failed, opened, clicked or not. Based on the tracking status, you will have a better guess if your message landed in a spam folder, or the client simply did not reply to your message.
With follow-up feature you can have sent folders categorized such as:need to follow up, followed up, closed win and closed loss. You can set up dynamic rules for when to follow up along with template messages to send automatically.
Just leaving a message for future references or notifying specific team members with @ mention inside a dossier is a simple, yet very powerful tool.
We have many automatic system notifications for managers such as a new dossier request, invoice payments, mail arrivals, follow up reminders, client chose a tour offer etc…
Invoices can have detailed list of services included, multiple steps of payment, configurable layout & texts and online payment integration
Currency forward integration is also available to help you hedge from currency fluctuations between selling currency and local currency.
You can bind your website form directly with ninepax request API and upon client requests, a dossier will be automatically created and start the whole workflow.
Request API also works with emails directly, which means you can configure your info@companydomain.com to create dossiers automatically upon receiving emails.
Operational companies can share their trip itinerary to the sales company. This would enable the sales company to directly modify changes according to the customer needs without depending on the operational team response.
Operational team can share a folder with template itineraries to the sales team, which is dedicated to a single sales team - preventing collisions between different sales companies.
Operational team can give access to their library, so that the sales team can choose from those services in their quotation
Operational team can mask their contracted supplier service prices from the sales team and configure a margin. Sales team will see the final quotation price with the configured margin applied, without seeing the contracted supplier prices.
Operations team can share the process of their bookings & assignment, enabling sales team to oversee the process and dispatch the information if necessary
Teams can share messages or leave notes inside a dossier to the other team.
Teams can benefit from the ninepax network by promoting their group tours & travel ideas.